Number 1: BUDGET!
Deciding a budget is the first step in any kind of planning. Your budget will decide what type of wedding you can go for. Discuss with your family and partner whether or not you can afford your dream wedding. Once you get the tentative budget on paper, research online for the type of venues available in that budget.
Number of guests
How many guests are you planning on inviting? After deciding on a budget, discuss the guestlist. If you are planning for a grand wedding, make sure you include everyone. Before going to visit any venue, have a tentative idea about the number of guests attending the event. Once you have the rough guest list ready with you, your job would be easier which will now give you a clear idea of how to choose a perfect wedding venue for you.
Do you want a marquee wedding, a country house wedding, grand hotel wedding or a low-key garden wedding? It should be comfortable for you as well as your partner as you both are going to create your biggest memory together. Once you search for wedding venues online, you would get an idea about the various options available for you which can accommodate your guest list.
If you’re not sure how to choose a perfect wedding, location is huge! The location is an important aspect from the guest’s point of view. If you want maximum people attending your wedding, then go for a venue which is easily approachable from the place where the majority of your friends and family live. If your venue is situated in the outskirts of your town/ city or in a rural location, check to see if there is a local transport system in place.
If you are opting for a destination wedding be ready for fewer guests turning up or make sure to arrange for their transportation.
Time of the year
Evenings/ Weekends/ School Holidays?
Do you want your wedding on the weekend or during school holidays? Or are you not fussed? Whilst off-season weekday venue hire would cost significantly less than during the weekend or school holidays, it’s important to bear in mind that guest turnout might not be as great.
Some of the venues provide in-house vendors. Ask them if the charges are inclusive or exclusive and whether or not they allow external vendors. Few venues do not entertain external vendors, which makes it necessary to consider this factor. These vendors include caterers, wedding planners, decorators, DJs, etc.
Is the venue offering any kind of extra facility apart from the space and vendors (optional)? This can include the parking space, valet parking, band-walas, music and/ or PA system etc.
Be open to ideas
Don’t finalise the very first venue you see. You can research and visit similar type of venues which are supposedly giving you better facilities and deals. No need to finalise any venue right away in the pressure. Take your time. Discuss with your partner and consider all the factors before signing the deal. It is important to know that the venue fulfils all your needs as you are shedding a ton of your hard earned money on it.
Making it official
Note that nothing is official unless it is on a signed contract. You shouldn’t make the payment unless the venue has fixed your date on a paper. Read everything carefully and then sign the contract to avoid any type of fraud. As they say, ‘Precaution is better than cure’!! Along with this, go through their cancellation policy if you happen to cancel or re-situate the wedding ceremony somewhere else.
So, here you have the basic factors regarding how to choose a perfect wedding venue. Consult a wedding expert to understand these factors along with the hidden costs in detail. Research and explore several venues. Contact the experts, visit the places and finalise the venue only after being fully satisfied with it. Don’t forget to note down things while on your visit.
Hope this helps you get closer to having your dream wedding!!